Ledgers

Fixed Assets ledgers are the book, tax, and other ledgers you use to handle depreciation calculations in ActivityHD. The book and tax ledgers are built-in, but you can create as many additional ledgers as you need. Fixed Assets ledgers are tied back to the ledger segment in General Ledger.

Example

Suppose your state's rules for calculating depreciation are different from those of the IRS. You can create a separate ledger to calculate depreciation for your state income tax.

Edit a built-in ledger

Edit a built-in Fixed Assets ledger

In the Navigation pane, highlight the Fixed Assets > Setup > Ledgers folder.
In the HD view, locate and double-click the ledger to edit to open it in the Ledger window.
In the Calendar field, select the calendar to associate with the depreciation ledger.
In the GL Batch field, enter the name of the batch file to use to process GL postings for this depreciation ledger.
In the Asset Account field, enter the account mask or the specific account to use to derive the asset account for assets in this depreciation ledger. The asset account is used to post acquisition, added value, and disposal transactions.
In the Expense Account field, enter the account mask or the specific account number to use to derive the depreciation expense account for assets in this depreciation ledger.
In the Accumulated Account field, enter the account mask or the specific account number to use to derive the accumulated depreciation account for assets in this depreciation ledger.
In the Gain/Loss Account field, enter the account mask or the specific account number to use to derive the gain/loss account for assets in this depreciation ledger.
In the Bank Account field, enter an account mask or select the bank account to use for assets in this depreciation ledger.
Save your changes.

Create a Fixed Assets ledger

In the Navigation pane, highlight the Fixed Assets > Setup > Ledgers folder.
Click . The New Ledger window opens.
Enter a unique Code for the ledger.
Enter a Description of the ledger.
In the Calendar field, select the calendar to associate with the depreciation ledger.
In the GL Batch field, enter the name of the batch file to use to process GL postings for this depreciation ledger.
In the Asset Account field, select the account mask or the specific account to use to derive the asset account for assets in this depreciation ledger. The asset account is used to post acquisition, added value, and disposal transactions.
In the Expense Account field, enter the account mask or the specific account number to use to derive the depreciation expense account for assets in this depreciation ledger.
In the Accumulated Account field, enter the account mask or the specific account number to use to derive the accumulated depreciation account for assets in this depreciation ledger.
In the Gain/Loss Account field, enter the account mask or the specific account number to use to derive the gain/loss account for assets in this depreciation ledger.
In the Bank Account field, enter the account mask or select the bank account to use for assets in this depreciation ledger.
Save the new ledger.

Ledger Record ID

Code

A unique code for the depreciation ledger.

Description

A description of the depreciation ledger.

Ledger tab

Calendar

The ledger calendar for the depreciation ledger.

Press F3 to look up the value.

If a value is already selected, you can press F4 to open the record in its native editor.

GL Batch

The name of the GL batch to use to process GL postings for the depreciation ledger.

Asset Account

The account mask or account number to use to derive the asset account for assets in the depreciation ledger. The asset account is used to post acquisition, added value, and disposal transactions.

Press F2 to open the Account Expand dialog box where you can look up an account number, find an account number by its alias, build the account number by segment, or view setup and setup sources.

Press F3 to look up the account.