Receipt types

Create a receipt type

1. In the Navigation pane, highlight the Accounts Receivable > Setup > Receipt Types folder.
2. Click . The New Receipt Type window opens.

   

3. Enter a unique Code for the receipt type.

   Examples

   • Cash
   • Check
   • MC/Visa
   • AMEX
   • EFT
4. Enter a Description of the receipt type.
5. In the Classification field, select the type of transaction the receipt type represents. Your options are:
   • Cash
   • Check
   • Credit Card
   • Zero Receipt. This option provides more control when netting outstanding charges and credits so there is no change in the bank account balance.
   • Collapsed [Reserved for future use]
   • Other. This option can be used for receipts that don't represent actual cash. For example, if you use the Accounts Payable package to print refund checks, you may want to record a negative receipt for a customer refund or rebate.
6. In the Duplicate Conditions section, mark the checkbox for each item you want ActivityHD to examine when checking for duplicate receipts. If you do not select any items for checking, the duplicate receipt test is skipped. If you select multiple items, ActivityHD checks to see if another unvoided receipt has the same values for all selected items; no error is generated for partial duplication. Your options are:
   • Amount. Receipt amounts are the same.
   • Bank Account. Bank accounts are the same.
   • Customer. Customers are the same.
   • Date. Receipt dates are the same.
   • Reference. Reference values are the same.
   • Source. Receipt sources are the same. Receipt sources include "Invoice", "Import", and "Manual".
   • Type. Receipt types are the same.

   Note

   The duplicate receipt test is run for receipt entry and for invoice entry when initial payments are recorded. If ActivityHD returns an error at this stage, you can ignore the message and save the duplicate receipt if you want to.

   The duplicate receipt test is also run in Proof/Merge Receipts and Proof/Merge Invoices. Duplicate receipts at this stage cannot be merged.

   Tip

   Consider flagging Customer, Date, and Reference for duplicate checking. With these settings, a receipt is considered a duplicate if it has the exact same receipt customer, receipt date, and receipt reference as another receipt.

7. If receipts of this type do not need a unique reference, enter the reference to use on all receipts of this type in the Reference field. If all receipts for this receipt type need a unique reference, leave this field blank.

   Examples

   If the receipt type is for cash transactions, then a generic reference of "Cash" might be appropriate.

   If the receipt type is for checks, you probably want to include the check number on the receipt, so you would leave this field blank.

8. In the Bank Account field, enter the default bank account to use when the receipt type does not require a deposit. The bank account can be overridden when receipts are entered if necessary. (Receipts that require a deposit use the bank account from the deposit.)

9. In the Deposit Types field select the deposit types which can use the receipt type. If you enter multiple deposit types, separate them with commas. A deposit is only included on a receipt if the receipt type allows its deposit type. The field is disabled when the selected Classification is "Zero Receipt".

   Note

   The Ctrl and Shift selection features are available in the Find dialog box so you can select multiple deposit types. If you use this method to enter deposit types, ActivityHD automatically separates your selections by commas.

10. If receipts with this receipt type must be included in a deposit, mark the Deposit Required checkbox. The checkbox is disabled when the selected Classification is "Zero Receipt". The benefits of requiring a deposit include:
    • The ability to filter unmerged receipts to find the ones that require a deposit but are not already on a deposit.
    • Receipt Merge does not allow a receipt to merge if it requires a deposit but is not linked to one. This validation helps identify potential mistakes.

    Note

    There are some situations where not requiring a deposit is appropriate. For example, zero amount receipts which net charges and credits do not need to require a deposit.

11. Save the new receipt type.